Office Manager

WE NEED AN OFFICE MANAGER TO JOIN OUR DENTAL FAMILY!!!

We have an amazing team in our Bartlesville, Oklahoma location, and the only thing missing is---- YOU! We offer paid vacations, paid holidays, 3% employer match retirement plan, and health/dental/life/vision insurance plans. Continuous education and opportunities for advancement are available.

We are looking for a dental office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Dental office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees. Previous experience as a front office manager or office administrator would be an advantage. A successful dental office manager should have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the dental office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

• Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills, errands, shopping
• Schedule meetings and appointments
• Maintain labor, supply, and lab budgets
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage office general and administrative budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employee queries regarding office management issues
• Plan in-house or off-site activities, like parties, celebrations, and conferences

• Proven experience as an office manager, front office manager or administrative assistant
• Fluent Spanish speaking a must
• Dental experience required
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree required; Bachelor's degree preferred